Course Reserves are resources that professors ask the library to set aside or manage so that they can be fairly accessed by all students in a certain course. They may be required readings, recommended sources for writing papers, DVDs, or even textbooks. They can be library-owned, or personal items that you donate or loan to the library. Course Reserves staff are part of the Access Services branch of SU Libraries -- we manage the reserves collection, and offer copyright assessment to help faculty.
The physical Course Reserve collection: Having material stored at the library on course reserve allows your students shared access to items they need for your course, but might not be able to purchase individually. We place these items on shelves behind the library service desk, and your students can request items just by looking up your name or your course. You may choose a loan period for each item, and you may require that the item only be used within the library. Some items will go on and off of reserve each term, and some will remain on permanent reserve, if you will be using them in later terms. Please use this online system to request items for your course reserves.
Assisting faculty with Copyright questions associated with course materials: For electronic items (ie., online material/files you share with students on MyClasses), our course reserve system allows you to efficiently request help from library staff to make sure you are complying with United States copyright law, by submitting bibliographic records and enrollment data. We can help you make "Fair Use" determinations on readings that you post on Canvas/MyClasses. Due to the complex nature of the law and the fees that can be associated with using items, the SU Libraries will assess any materials that you ask us to (articles, book chapters, etc.) and if needed, we will request approval from the rights holder on your behalf, and make sure that any required copyright fees, if reasonable, are paid.
You as a professor are personally responsible for making sure you are abiding by copyright law in good faith when you post material on MyClasses. If you are unsure, we are here: just submit a course reserve request and we will offer assistance.
Please understand that we do not have the staff to offer a "scanning service" and we can't possibly scan all of our reserves. We are prioritizing our efforts to help alleviate the financial burden of the most students possible.
Highest priority items are: primary, required textbooks, that are used in high-enrollment classes; expensive items that are likely to present a true barrier to student access; books that are not widely available on the used book market, and not available at reasonable prices as ebooks. We have already identified and scanned 34 books for Fall 2020, and we are taking requests for Spring 2021!Please email Cassy Lewis and/or Amy Jones directly if you are interested in us scanning a book (email@example.com, firstname.lastname@example.org)! Faculty, if you only need a short excerpt from a course reserve to post on MyClasses, reach out to us by filling out this Google form. We might be able to assist in scanning limited fair-use excerpts.
It is OK to post open-access articles, freely-available web-based material, your own unpublished items, or links to material in SU-subscribed library databases (including films available for streaming). You do not need to notify the library staff or request permission for these uses on your MyClasses pages. We have already paid dearly for access to thousands of journal articles, films, and more -- we are thrilled when you can use them in your teaching!
For sources that are NOT included in our databases, "Fair Use" provisions usually allow you to share one article per journal issue, and one chapter per book (or less than 10-15% of the total material). There are many caveats however -- for details and guidance, please see SU's Library Guide to Copyright for Faculty. You may be surprised to find out that material you thought was covered under "Fair Use" actually does need copyright clearance. The library staff will help you, so if you are in doubt, submit a Course Reserves request. Library staff will review the usage, assess copyright restrictions, and apply for permissions and process payments of fees when necessary.
It is always preferable to post the LINKS that take the students to articles through our databases, instead of the PDFs. This benefits both the library and the faculty -- each viewing of the article is documented as usage, so that we can continue to justify paying for the databases that are being used.
The link from your Canvas page can take the students straight to the database's article record -- from here, students click on the PDF or full-text html version of the article. You just have to be sure to use a good permalink, easily available in most of our databases. Both Library and ID&D staff members are happy to help you identify/use stable permalinks to ensure quick, easy access to course readings.
If your item is not open-access or in an SU-subscribed database, and its usage is not clearly covered under the Fair Use provision of Copyright guidelines, you should use the library e-reserve request process. Then, given that you request permission to use the item as a course e-reserve, and the library pays the fees to the publisher or rights-holder, faculty can make the digital material accessible to their students. These requirements must be met:
* Access is restricted to students registered for the course (Canvas login takes care of this requirement)
* The complete bibliographic information is displayed, or attached to the file (Be sure the document/scan, or your syllabus/assignment in Canvas, includes the citation giving credit to the source!)
Please see our Faculty Guide to Copyright issues! Library Guide to Copyright for Faculty
Unfortunately, the library does not have the resources needed to purchase every book that our faculty assign as required texts for courses. In order to relieve some of the financial burden on students, we have established the Textbooks on Reserve Program. We have purchased copies of the textbooks of some courses to keep on Reserve behind the Library Service Desk. Students can check these out for 2-hour periods of in-library use. The Dean selects the textbooks to purchase based on course enrollment, with weight given to those courses with high withdraw/failure rates. In addition, we are happy to place "donated" textbooks on reserve for your students! If you have an extra copy or can obtain one through your department, please loan it to us.
Over half of our Textbooks on Reserve are faculty donations or personal copies on loan to us.
They must log in to Canvas, and go to their MyClasses course page, to access all digital materials (including COPYRIGHT-PROTECTED e-reserves).
Ebooks or articles that are in SU-licensed databases can be accessed through links going through the online SU library page (not the databases directly!) -- faculty should post these links in their MyClasses pages, so that students can efficiently get to all of their readings from one place.